End-user information for Application - NextCloud

More End-user Info Tech End-user Home - Mattermost

This page

Provides end-user focussed information for the NextCloud document management solution. Link to XRNL's NextCloud Instance

Page owned by Tech Team - See See list of Wiki page editors

NextCloud Quick Start

• Getting Set up on NextCloud with an Account (new July 2020)
  • IF YOU NEED A NEXTCLOUD ACCOUNT - Click here for instructions on self registration for anyone wanting a NextCloud acount
  • IF YOU NEED ACCESS TO A PARTICULAR AREA ON NEXTCLOUD - Contact the relevant NextCloud Group Admins - ask person on this list for access to your area of interest and inform them of your NextCloud Userid
• Support for NextCloud
  • Feedback, problems - post on the XRNL Mattermost Channel for NextCloud
• Other info
  • NextCloud User Manual (quite comprehensive)
  • NextCloud Info for Tech team members here.

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Overview of NextCloud

NextCloud is an content management system for providing controlled access to documents. NextCloud is hosted on XRNL's private hosting location.

Changes made to permissions in March 2020

• What prompted this change?
  • A number of documents on NextCloud were accidentally deleted in February 2020.
  • Happily the vast majority of the missing files were restored from backups - however this was inconvenient for many users.
  • Review of the permissions showed that there were a large number of individuals sharing the same account userid ("rebels") and password -and that this account had high levels of access.

• Requirement for NextCloud editors & co to have an account
  • It remains the case that users who only need read access to publicly NextCloud documents do NOT need a personal account
  • However accounts are now needed for:-
    • Anyone who is creating or editing content in NextCloud
    • Members of a team who use NextCloud for confidential content which can only be shared with a limited group of users
  • Take this Link to the webform for requesting a NextCloud account
• Changes
  • There will no longer be a single "rebels" account for NextCloud. All accounts will be personal to an individual, and should not be shared.
  • You won’t be able to access everything like before but only the files/folders under your local group, working groups and the ones that people share with you and your group. You may encounter situations where some documents shared by someone from another working group are not accessible to you We are working on providing some documentation on how sharing works… more on this later.
  • Please note that not everyone needs an account on the cloud. Only if you are planning to create some documents there, it would be helpful otherwise you don’t need it.

Other info

• XRNL specific
  • NextCloud Mattermost Channel
  • NextCloud usage guide on Discourse
  • NextCloud discussions on XRNL Discourse
• Info on NextCloud's www website

• • [[https://help.

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Note on NextCloud URL Formats

NextCloud can sometimes give messy URLs to use. The URLs in this table indicate formats which are reliable, short and easy to check. Use these sort of formats it setting up a link from the WIki to NextCloud

Element Type	Action	Ident	Link Format Example
Folder	VIEW FOLDER	Folder 125076	https://cloud.extinctionrebellion.nl/index.php/f/125076
VIEW File PROPERTIES	VIEW FILE PROPERTIES	File 221791	https://cloud.extinctionrebellion.nl/index.php/f/221791
FILE - PDF etc	VIEW FILE CONTENTS	File 255580	https://cloud.extinctionrebellion.nl/index.php/f/255580
FILE - editable word processing or spreadsheet for example	OPEN and EDIT	File 221791	https://cloud.extinctionrebellion.nl/index.php/apps/onlyoffice/221791
OPEN File PDF		File 164641	https://cloud.extinctionrebellion.nl/index.php/apps/onlyoffice/164641
OPEN File PDF		File 125155	https://cloud.extinctionrebellion.nl/index.php/apps/onlyoffice/125155

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Announcements

• 27-Feb-2020 Post-mortem on Feb-22nd NextCloud incident (on Discourse)
• 6-March-2020 Explanatory note on NextCloud changes (posted to MM)
• 6-March-2020 Details of new NextCloud access control (on Discourse)