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Everyone benefited from an inclusive movement. We therefore invite you to take up the challenge to make everyone feel welcome within your group. We advise you to start with what we call the *** basic accessibility***. These measures shall ensure that at least:
- The announcement can read
- Can enter space
- The speakers can understand
- Nearby to the toilet can
Basic accessibility is a good start, but certainly not an end point.
You can use this checklist to check the accessibility of a meeting. After checking you can select a number of points to work on. It doesn't have to be good at once, but challenge yourself and your group from accessibility to always improve a little.
For more information and context on accessibility, you can read the Introduction document.
- The announcement of a meeting or information about a location states information about accessibility.
This includes:
- There is a contact person for people with questions about accessibility that can be reached by email, Signal and Mattermost.
- There is a possibility to be provided with a buddy for people with a (visual) disability who come without their own companion. (Note: Ask as a buddy how someone wants to be accompanied.)
- The announcement or invitation is digitally available so that it can be read using software.
- The communication is transparent, both facilities and restrictions are appointed open and fair. NB. Accessibility is sometimes complex and can usually not be perfectly arranged, it is nice not to come to a surprise.
- If there is an agenda or planning, it has been sent in advance so that rebels who need more time to think about the topics of the meeting will have the opportunity to do so.
- The time of the meeting was shared at least one week in advance, allowing participants to prepare themselves.
- The leading route to the location is wheelchair accessible, threshold free or there are good, not too steep driveways.
The location is threshold-free. Or there's a sidewalk or ramp so wheelchairs can come in. Thresholds are max. 2 to 3 cm. There are higher thresholds, rule than threshold aids.
- The location is on the ground floor or there is a good working, sufficiently spacious lift.
- The outer door and the interior doors are wheelchair accessible, which means:
- The doorway is at least 85 centimeters wide. NB. Bigger is better.
- There are no obstacles at the door.
The door handle is low enough to reach from a wheelchair.
- The door's not too heavy.
- There's someone available to open the door if necessary.
- The space is wheelchair accessible, this means:
- There's plenty of room to manoeuvre with a wheelchair.
- When sitting at the table, the tables are accessible with a wheelchair.
- The toilets are wheelchair accessible. If there is no fully accessible toilet, check HogeNood.nl where the nearest wheelchair accessible toilet is and mention this in the accessibility information. Consider looking for a location in the future with a wheelchair accessible toilet.
- The room is accessible to people perfume allergy, sensitivity to smells/migraine and/or corona safety is taken into account. This means:
The space is large enough to keep its distance.
The interior space is easy to ventilate.
- There's good temperature control. NB. If the ventilation or temperature is not optimally controlled, then communicate in advance so that people can prepare
- There is a quiet corner or a quiet area.
- There are seats with backrests in the room.
- Free tap water is available.
- The room is accessible to rebels with auditory impairment, such as hearing impairment or hypersensitivity to sound:
- The acoustics in space are pleasant, there is no echo or reverb.
- There's a possibility for hearing impaired rebels to sit near the speaker.
- The volume of those who are speaking is loud enough for hearing impaired rebels. If necessary, a microphone shall be arranged.
- There's little to no environmental noise, noise or beep.
- There is an offer of interpreters:
- There is a sign interpreter (standard or pre-bookable).
- There is a translation (standard or pre-bookable).
- There is enough lighting to allow lip reading or to see the sign interpreter.
- Space is well lit. The lights aren't blinking.
- There is an active welcome:
- Upon arrival there is someone from the organization who welcomes rebels, can answer any questions and show the way.
- There is a gathering point, for example in a train station or at a bus stop, from where rebels can go together to the starting point/location of an activity.
- At check-in, the facilitator creates space for all participants to share their accessibility needs.
- Documents distributed on paper are also made available and/or read digitally.
- There are sufficient breaks, taking into account:
- Toilet visit for rebels who move less easily;
- The possibility to settle information or to process incentives.
- Example: Every 45 minutes 15min break.
- There is room for questions, questions of which the answer seems self-evident to you, and this is handled patiently and respectfully.
*Tips for improving accessibility of your group: *
- There are actively rebels included in the organisation of meetings, circle or working group, for example: a restricted rebel; A neurodivergent rebel.
- There is room for language errors, both in speech and text.
- People who do not write correctly and without error are treated with respect.
- There is patience and help to rebels who find it difficult to use apps for digital communication.
- There is room to apologize and to start over.
- Different types of activities are organised that meet multiple needs, e.g. low incentive activities or actions.
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